TOEIC Link Office Relocation and Workspace Fit-Out Vocabulary: The Move Cluster for Part 4, Part 6, and Part 7

Companies move offices, and TOEIC Link treats a relocation as a gift: it generates announcements, schedules, floor plans, and instructions that all cross-reference one another. An all-staff voicemail announces the move date and the new address (Part 4). A memo with a blank asks you to pick the word that keeps the relocation notice coherent (Part 6). A move announcement sits next to a floor-plan email that assigns departments to zones and changes a date (Part 7 double passage). Because a relocation follows a familiar arc — announce the move, lease and fit out the space, schedule the packing, assign the new layout, settle in — ETS can link two documents with exactly one defensible answer. Miss a term like fit-out, floor plan, or relocate and you can lose a linked pair at once.

This article organizes the cluster by the relocation timeline — announce, fit out, schedule, assign, settle in — because that sequence is precisely how ETS threads the pieces together. If your general business base is thin, build it first with the TOEIC Link vocabulary essentials guide; this cluster layers on top. Relocations always involve dates and departmental logistics, so pair this with the internal memo and policy update decoding guide if the memo phrasing is where you slow down.

Why relocation vocabulary is overweighted

Reason 1 — a move produces naturally linked documents. An announcement plus a floor-plan email is a ready-made double passage. The move date named in the announcement and the department assignments in the email cross-reference each other — exactly what a linked set needs.

Reason 2 — the timeline creates detail questions. A relocation has a move date, a new address, a department-by-department layout, and a packing deadline, so ETS can ask "When will Accounting move?" or "Which floor is Sales assigned to?" with a single correct answer.

Reason 3 — the terms are fixed facilities conventions. Fit out a space, assign a floor, and relocate a department mean the same thing on every memo. That rigidity makes the cluster perfectly testable — and perfectly learnable. The collocation is the unit of memory.

The cluster, organized by the relocation timeline

Stage 1 — announcing the move

Verbs and collocations: announce a relocation, notify staff, communicate a move date, share the new address.

Nouns: relocation, move, announcement, memo, new premises, current site, effective date.

Watch relocation / move / transition — a Part 6 stem may name one while the passage uses another. All three point to the company changing offices. Effective date is the term ETS reuses for the day the change takes hold.

Stage 2 — leasing and fitting out the space

Verbs and collocations: sign a lease, fit out an office, install workstations, partition a floor, furnish a suite.

Nouns: lease, fit-out, build-out, workstation, partition, cubicle, floor plan, layout, suite.

Fit-out / build-out describe preparing the raw space for use — installing walls, wiring, and furniture. A Part 6 blank often tests whether you can supply fit-out, layout, or partition in context. Floor plan and layout are swapped freely.

Stage 3 — scheduling the packing

Verbs and collocations: schedule the move, pack up belongings, label the boxes, hire movers, arrange a moving crew.

Nouns: mover, moving crew, packing, box, inventory, deadline, staging area.

This is a high-yield stage for Part 4. A voicemail from facilities frequently gives a packing deadline — "have your boxes labeled by Friday" — which becomes a detail question. Movers / moving crew / relocation team are interchangeable.

Stage 4 — assigning the new layout

Verbs and collocations: assign a floor, allocate space, designate a zone, reserve a room, relocate a department.

Nouns: floor, wing, zone, department, assignment, allocation, reception, common area.

The highest-yield stage. A floor-plan email maps departments to floors, and a stem asks "Which floor will Marketing occupy?" The answer requires reading the assignment carefully, because a wrong option names a plausible neighboring department.

Stage 5 — settling in

Verbs and collocations: set up equipment, update the address, forward mail, reconnect services, hold an open house.

Nouns: setup, update, forwarding address, utilities, orientation, open house, directory.

Update the address and forward mail are practical follow-ups ETS uses in the final email of a set. An open house or orientation often closes the sequence, giving one last date to test.

The paraphrase traps that decide linked questions

TOEIC Link rarely repeats a word across the two documents in a set. It paraphrases, and the paraphrase is the test.

• An announcement says "effective October 1"; the email says "starting the first of the month." Same date, different label.
• A memo says "the fit-out is complete"; the stem asks about "the finished build-out." Recognize that fit-out = build-out.
• A floor plan says "Finance — 4th floor"; the stem asks "where will the Accounting team sit?" You must know Finance and Accounting may be the same unit named two ways in the set.
• An email notes "movers arrive Thursday"; the stem asks "when does the relocation team come?" Movers = relocation team.

Train the equivalence, not the single word. When you learn fit-out, learn build-out and layout in the same breath, because the answer lives in the swap.

How to drill this cluster efficiently

Don't memorize a flat list. Rehearse the timeline as a sequence of two-document scenarios:

1. Read a move announcement with an effective date and a new address.
2. Read a floor-plan email that assigns departments to floors and revises the date.
3. Answer "Which floor is X on, and when do they move?" by combining both documents.

That rehearsal mirrors exactly what a Part 7 double passage asks. For the listening side, the same vocabulary surfaces in Part 4 facilities announcements and voicemails — so drilling the reading cluster pays off on the audio too.

If you want the broader workplace-logistics context that surrounds a move — badges, access, and visitor flow at the new site — build it with the visitor check-in and facility badge cluster once this one is solid. A relocation touches every workplace system; the linked-document logic is identical across all of them.

The bottom line

Office relocation vocabulary is overweighted on TOEIC Link because a move is a linked-document machine: an announcement and a floor plan that cross-reference a date, an address, and a department-by-department layout. Learn the cluster by the relocation timeline — announce, fit out, schedule, assign, settle in — and drill the paraphrase equivalences that carry the answer across the two passages. Do that, and the detail questions about who moves where, and when, become reliable points instead of guesses.